Car Rental Agreement

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Car rental services is a business that has been going on in different towns across the world. The process involves leasing out cars to people for a short or long period of time. While leasing, clients are required to sign a rental car agreement that binds both the rental car service provider and the person hiring the car.

What is a Car Rental Agreement?

A car rental agreement is a form of a legal document that is filled in and signed when someone is in need of car hiring services. The contract is usually between the person renting out the car or a car rental company and the person in need of a car. Like a legally binding lease agreement, the car rental contract binds the two parties.

The contract is inclusive of the terms and conditions that should be adhered to in the period the car will be rented out. The terms and conditions vary from one car rental service to another.

This agreement holds the person renting the car responsible within the period they desire to use the car that is why they should read and understand what is contained in the car rental form before signing it.

What are the Features of a Car Rental Agreement Contract?

Condition of the Vehicle

The rental car agreement factors the condition of the car before it is rented out. The expectation of the contract is that the car is released in perfect shape.

Mileage Limit and Gas Tank Reading

The mileage limit term is different for different rental car agreements. Some service providers do not put a limit to the mileage while others do while others put a limit subject to be charged extra money if you surpass the limit.

Rental Period

A rental car contract indicates the period in which the car is out for hire. Most car rental services opt for you to pick up and return the car at a stipulated time. You are charged extra for not adhering to these terms.

What Types of Car Rental Agreement Form?

Paper Form

A paper form is not a new way of gathering information. It is easy to create car rental agreement paper forms. A paper form is convenient because you don’t have to worry about poor internet connection or lack of power. It can be filled out anytime at any place as long as it is printed out.

Online Form

Although online forms are prone to variables like poor internet connection and power supply, they are the best way to gather information. They are very great at collecting and processing thousands of data in a very short time. You can easily download a car rental agreement template from CocoDoc.

How to Fill Out the Car Rental Agreement?

The customers who want to fill in the rental car forms should follow a few guidelines:

  • Open the car rental agreement template using an online PDF editor and fill in all the required details.
  • Fill in personal information such as name, address, phone number, email address, and driving license among other credentials asked for.
  • Include information about the vehicle and insurance and the amount required for the car rental payment. Mostly done by the company manager.
  • Certify the car rental agreement template by having both parties sign it. It can be signed electronically with the eSigning feature of CocoDoc.
  • Once you are done filling in the details, proofread and if satisfied click done and send it via email or print it out for hand delivery.


It is very important for the people who want to rent cars from various rental car services to fill in a rental car agreement and return it before picking the rental car. This will help in solving any matters that could arise during the rental period. The two parties should ensure the rental car agreement has all the requirements before signing it.


How to Protect Your Car Rental From Theft or Accident?

There are three major ways in which you can protect your rental car against theft or accident;

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